Old NMTMA Committee Descriptions
Committee Chairs and Descriptions for the MiGCSA are listed below:
NMTMA Treasurer/Finance Committee
To make sure the association is in good financial well being each month and year. Job includes:
NMTMA Equipment Technician Committee
The equipment technician committee’s purpose is to provide our technicians the support, education and resources they need to excel at their positions.
NMTMA Website Committee
- This person will populate the website on a daily basis.
- The Management Company sends out membership emails through the web site.
- The home page picture is updated every month.
- Pictures should be utilized whenever possible.
- The events calendar needs to be updated as soon as event is established and approved.
- The online registration will be current.
- Website training should be performed periodically and as needed.
NMTMA Michigan Room Hospitality Committee
The hospitality committee works with the other three associations to organize the Michigan Room at the GCSAA National Convention every year.
NMTMA Program and Golf Committee
Program & Golf Monthly Golf/Meeting Site Requirements and Responsibilities Site Requirements: 1. Must provide golf, dining, and meeting facilities able to accommodate possible attendance. Attendance Guidelines: Registration Meetings (May, August) 50 persons MTF Fundraiser (June) 120-160 persons Family outing (July) NMTMA Fundraiser (Sept.) 80-120 persons Chapter Championship (Oct.) 80-120 persons 2. Ability to provide golf, dining, and prizes at a reasonable cost. Cost Guidelines: Registration meetings $25.00-35.00 person Chapter Championship $45.00-$65.00 person NMTMA & MTF Fundraiser $90.00-$125.00 person NOTE: An additional $5.00 per player will be added to published price to cover cost of mailings, etc. Host Responsibilities: 1. To organize golf, dining, meeting facilities and prizes within above guidelines. (Golf game, tees used, prizes, and menu are your choice except for chapter championship). 2. To fill out and return in a timely manner, a meeting information sheet (provided by NMTMA) for publication. 3. To provide a system of advance registration for the meeting where applicable. NMTMA Responsibilities: 1. To provide a mail in sign-up sheet with payment due 10 days prior to event to get commitment to participate. This will be mailed to all NMTMA members. 2. Collect sign-up sheets and monies to compile lists to be sent to host facility 7 days prior to event. 3. To provide staff for on site registration. 4. To control and properly distribute registration fees. (i.e., host facility and NMTMA). 5. To provide well in advance, information about any special needs not covered here. 6. To provide advance publication to meeting information.
NMTMA Fundraiser Event
I. Select Fundraiser Site – Ask Superintendent First
A. Consideration of Site Selection
1. Geographic location
2. Proper group location
3. Food service availability
a. Catering or on-site
4. Select date of fundraiser
a. Early to mid-September
b. Should be selected 8-10 months in advance
II. Set Budget A. Golf Costs – meet with Golf Pro 1. Carts, greens fees 2. Tee time 3. Format selection B. Food Costs – (Food & Beverage Manager or Caterer) 1. Select menu/type 2. Select time 3. Beverage cart? (revenue – beverage tickets) 4. Set date to confirm attendance C. Meeting Facility Costs (if any) 1. Registration 2. Score tabulation area D. Prize Costs 1. Solicit prizes – start early
III. Marketing A. Flyers 1. Date-time 2. Location with map 3. History and description of course 4. Name of superintendent 5. Format 6. Prizes 7. Lodging availability 8. Phone – FAX 9. Costs 10. Entry deadline B. Media Ads: newspapers, radio, television C. Turf Publications – statewide D. Send flyers early July with extra copies for clubhouse E. Early August – flyer again
IV. August Checklist A. Confirm with Pro 1. Time/format 2. Registration responsibilities 3. Handling event format a. Registration receipts b. Starter meeting – instructions c. Score tabulations – postings d. Prize awarding B. Confirm with Food/Beverage 1. Menu 2. Time 3. Minimum number to be charged C. Confirm – adequate prizes 1. Send letter with flyer to members for prizes (golf rounds, gift certif., merchandise, etc).
IV. Day of Event A. Arrive Early B. Have Plenty of Volunteers if needed C. Set-up table for registration, skins and meal tickets/beverage tickets D. Scorecards with handicaps filled out E. Have Local Rules – details of special event, scorecard turn in location F. Raffle Tickets G. Golf Pro Start Event H. Play Golf I. Have designated area/person to turn in cards 1. Extra (dry) cards in case of rain J. Coordinate compilation of scores, event winners and skins K. Coordinate Prize distribution
V. Post Event A. Send thank you letter and $100 to maintenance crew B. Send thank you to clubhouse staff C. Send thank you to prize donors D. Send out survey (have available when they turn in score cards)
VI. Proceeds A. Members scholarship B. Gold Tee annual donation
NMTMA – MTF Fund-raiser Committee
Michigan Turfgrass Foundation Fund-raiser Committee Description